◆ Locator Automation
Every renter who fills out a form gets a response in seconds.
Not 2 business days.
When a renter searches "apartments in Austin" at 10 PM and fills out your request form, speed is everything. The locators who respond first win the client — and the commission. This system responds before your competition even sees the notification.
45s
avg. first response
68%
close rate (leads contacted in <5m)
$0
staff cost to handle intake
Leads This Month
94
All responded to in <90s
Showings Scheduled
41
Auto-confirmed via link
Leases Signed
22
+47% vs. same period last year
Active Follow-Up Sequences
37
Running in background now
Activity — Today
New lead — Priya Sharma, 2BR in 78704
Form submitted at 10:14 PM. Responded in 41 seconds. Intake questionnaire sent. Budget + timeline collected.
10:14 PM
Lease signed — Marcus Chen
The Residences at Barton Creek, $1,840/mo. Commission notification sent. Review request queued.
4:45 PM
Showing confirmed — Torres family
2 properties toured tomorrow. Self-confirmed via link. Reminder texts queued for 2 hours before each.
2:30 PM
Day 5 follow-up — Kim Rodriguez
Haven't decided yet. New listings that match her criteria sent automatically. Re-engagement click detected.
11:00 AM
Listing alert — 3 new matches, 5 leads
New units matching saved search criteria. Alerts pushed to 5 active clients who haven't toured yet.
9:00 AM
This Week at a Glance
New leads
22
Contacted (<90s)
21
Showings booked
14
Applications submitted
7
Leases signed
5
22 new leads handled this week. Zero phone calls made by your team to get them to a showing. Clients came in already knowing what they wanted.
Lead Intake — AI Client Profile
A renter submits their search request at 10 PM. You see a structured profile in seconds — no intake call, no email back-and-forth.
Renter Submitted — 10:14 PM — Your Website
Apartment search request
Priya filled this out herself. System responded in 41 seconds.
Priya Sharma
(512) 555-0317
Aug 1, 2026
12 months
2 BR / 2 BA
$1,600–$2,200/mo
78704, South Congress, SoCo
1 dog, 40 lbs
Need in-unit washer/dryer. Work from home — need good natural light and quiet. Moving from Denver, haven't toured Austin yet.
Received 10:14 PM
AI Client Profile — For Locator Review
Priya Sharma — Search Brief
Click "Build Client Profile" to generate search brief
Client Search Brief
Budget
$1,600–$2,200
Move-In
Aug 1 — 6 weeks
Pet Policy
Required — Dog 40lb
Priority
In-unit W/D, light
Locator note: Relocation from Denver — hasn't seen Austin yet. High conversion likelihood (concrete timeline, clear budget). Lead with virtual tour options first, then schedule in-person during a single trip. Pet policy and W/D are hard requirements — filter aggressively before suggesting properties.
Priya filled this out herself at 10:14 PM. System confirmed receipt and sent intake clarification questions at 10:14:41 PM — 41 seconds after submission.
Without this: lead sits in your inbox overnight. By morning, they've filled out 3 other locators' forms. The locator who responded at 10:14 PM already has a showing scheduled for this weekend.
Active Leads
Every active client with their status, move-in timeline, and where they are in the process
Priya Sharma
New LeadAug 1 move-in
$1,600–$2,200/mo · 2BR
78704 / South Congress
Dog 40lb req.
10:14 PM tonight
Profile BuiltMarcus Chen
Lease SignedJul 1 move-in
$1,840/mo · 1BR
Barton Creek
The Residences at Barton Creek
Signed today
Commission PendingTorres Family
TouringAug 15 move-in
$2,000–$2,600/mo · 3BR
Domain / Mueller
2 tours tomorrow
Confirmed via link
Showings TomorrowKim Rodriguez
Following UpSep 1 move-in
$1,400–$1,800/mo · 1BR
Hyde Park / North Loop
Clicked link this morning
Day 5 follow-up
Re-EngagedOsei Couple
AppliedJul 15 move-in
$1,700–$2,100/mo · 2BR
East Austin
Park on Fifth
Applied Jun 18
Approval PendingJensen Family
CoolingFlexible — within 90 days
$2,200–$3,000/mo · 3BR
Westlake / Rollingwood
No response since tour
Day 10
Final Follow-Up QueuedClient Pipeline
Every lead from first contact to signed lease
New Leads
3
Priya Sharma
10:14 PM tonight
David Wu
8:20 PM tonight
Anna Levin
This morning
Touring
4
Torres Family
Tomorrow
Kim Rodriguez
TBD
+2 more
This week
Applied
3
Osei Couple
Approval pending
+2 others
Under review
Leases Signed
5
Marcus Chen
Signed today
Park Family
Jun 15
+3 more
This month
Automation Engine
Every sequence that runs without you
Lead Response
Fires within 60 seconds of form submission
45s
Instant text confirmation
"Hi [Name] — got your apartment search request! I'm pulling together options for [area]. A few quick questions to narrow things down:" Intake questions follow immediately.
2m
Client profile built
Budget, move-in date, must-haves, and neighborhood preferences structured and delivered to the locator before any human reads the original form.
4m
First property suggestions
"Based on what you told me, here are 3 options worth looking at — [links]. Want me to schedule tours?" Conversation continues from there.
Lead Follow-Up
If no response after property suggestions
D2
Check-in
"Just following up — did any of those options look promising? Happy to filter for something different if the budget or area needs to shift."
D5
New listings push
New units that match their criteria sent automatically. "A few new places just hit that match what you described." Keeps the conversation warm.
D10
Final check-in
"Still looking? We're here whenever the timing is right." Sequence closes unless they re-engage.
Showing Coordination
Once a client wants to tour
Book
Self-scheduling link
Client picks available times for each property. Confirmed via text. Calendar invite sent. No back-and-forth required.
24h
Reminder + property info
Address, parking, and what to look for. Client shows up prepared. Shows you're thorough before they even meet you.
Post
Tour debrief request
"How did it go? Did any of them feel like home?" Response routes to next step — application, more tours, or re-search.
Listing Alerts
For clients still searching
New
Instant match alert
When a new listing hits that matches a client's saved criteria, they get an alert within hours. You're always first to show them what they're looking for.
Weekly
Search digest
Weekly summary of new options in their target area and budget. Keeps them engaged without you manually curating anything.
Price
Price drop notification
If a unit they viewed but passed on drops in price, they're notified automatically. Restarts dead leads instantly.