Vargas Injury Law — Practice Intelligence

Avg. Response

The number that wins personal injury cases

11:47 PM Saturday. A prospect just submitted your intake form.
You were asleep. The system responded in 9 seconds.

In personal injury, 73% of clients sign with the first attorney who contacts them. The industry average response time is 4.6 hours. This system contacts every new inquiry in under 15 seconds — nights, weekends, holidays. No exceptions.

Cases Captured (30d)

vs. 14 same period prior year

Avg. Response Time

24/7 — nights, weekends, holidays

After-Hours Captures

of 23 — would have been missed

Pipeline Value (30d)

$1.4M

contingency fee potential

System Activity — Tonight

◆

New inquiry — Marcus T., Auto Accident

Web form at 11:47 PM. Auto-text sent in 9s. AI case summary generated. Consult link sent.

11:47 PM

✓

Consultation confirmed — Jennifer M.

Self-scheduled for tomorrow 10:00 AM via booking link. Reminder queued for tonight 7 PM.

6:31 PM

↻

Day 3 follow-up fired — Priya N.

No response to Days 1 & 2. Third automated touchpoint sent. Day 7 queued if no reply.

11:00 AM

◆

Missed call recovered — unknown caller

Auto-text: "We missed your call — reply here." Response in 4 min. Intake started automatically.

9:14 AM

✓

Case accepted — DeShawn B.

Commercial truck accident. Retainer signed electronically. Case file opened automatically.

8:50 AM

30-Day Intake

Inquiries received

28

Contacted <60s

27

Consults booked

23

Cases accepted

17

Every inquiry contacted within 60 seconds. Follow-up sequences run automatically until a consult is booked.

Want this running for your practice?

Intake questions, follow-up timing, and case value thresholds are all configurable. Colors and UI match your firm. We build around your existing workflow and your ideas.

Book a 15-Minute Call

Client Intake — AI Case Review

A prospect fills out your intake form on their own, at any hour. The system receives it, contacts them in under 15 seconds, then generates this case analysis for your review. No staff required.

What fired automatically — 11:47 PM Saturday

✓

11:47 PM — Prospect submits web form

Marcus Torres fills out your intake form on your website. Saturday night, after hours. He was in an accident 4 hours earlier and is looking for representation.

11:47:02 PM

✓

Instant text sent — 9 seconds later

The system texts Marcus: "We received your message. Someone from Vargas Injury Law will be in touch shortly." Confirmed before he's even closed the tab.

Contact confirmed: 11:47:11 PM

11:47:11 PM — 9s after submission

✓

AI case review generated for attorney

Accident type, liability posture, injuries, insurance carrier, and estimated case value analyzed from Marcus's own submission. Attorney notified with full summary.

11:47:24 PM — 22s after submission

✓

Consultation booking link sent

Marcus receives a self-scheduling link for available consult slots. Calendar syncs automatically. No phone tag required.

11:47:26 PM

●

Follow-up sequence — active

If Marcus hasn't booked by tomorrow morning, Day 1 follow-up fires automatically. Day 3 and Day 7 touchpoints queued.

11:47 PM — ongoing

Prospect Submission — 11:47 PM — Your Website

Filled out by the prospective client

You were asleep when this came in. The system handled everything.

Name

Marcus Torres

Phone

(713) 555-0192

Accident Type

Auto — Rear-End

Other Party

Commercial Truck

Injuries Reported

Neck, lower back, wrist

Medical Sought

Yes — ER same day

Police Report

Yes — filed on scene

Insurance

Opposing: Commercial

What happened

I was stopped on I-10 near Katy Freeway when a commercial truck rear-ended me at high speed. Airbags deployed. I was taken by ambulance. The driver admitted fault to police on scene.

AI Case Review — For Attorney

Case Assessment & Recommendation

▱

Click "Generate AI Review" to process this submission

PROCESSING SUBMISSION — 0s

Case Type

Commercial Rear-End

Liability

Strong — Fault admitted

Injuries

Neck, back, wrist

Medical

ER same day — documented

Police Report

Yes — on file

Insurance

Commercial carrier

Estimated Case Value

$85K — $240K

Recommended: Accept and contact within 24 hours. Commercial truck + admitted fault + documented injuries = strong liability posture. Contact before opposing counsel does.

Generated in 0s. Marcus filled this out himself. The system texted him at 11:47:11 PM — 9 seconds after he hit submit.

Without this: Marcus submits at 11:47 PM Saturday. You see it Monday at 9 AM. By then he has already spoken with two other firms and signed with the one that called him back at midnight.

Case Pipeline — 30 Days

Every lead tracked automatically from first inquiry to retained case. Click any card for details.

New

3

Marcus T.

11:47 PM tonight

Priya N.

3 days ago

Unknown caller

This morning

Contacted

4

Jennifer M.

Reached in 9s

Carlos R.

Text + email sent

Aisha W.

Day 1 follow-up

Consult Set

6

Jennifer M.

Tomorrow 10 AM

Dmitri R.

Jun 23, 2 PM

+4 more

This week

Qualified

5

Kim T.

Strong liability

+4 more

This month

Accepted

17

DeShawn B.

Retainer signed

+16 more

This month

Client	Case Type	Est. Value	How Captured	Status
Marcus Torres 11:47 PM tonight	Auto — Commercial Truck	$85K–$240K	Web form — 11:47 PM After hours	New
Jennifer Montoya Missed call text	Slip & Fall	$30K–$80K	Missed call text Evening	Consult Set
DeShawn Burke Web form, after hours	Commercial Truck	$120K–$400K	Web form After hours	Active
Priya Nair 3 days ago	Dog Bite	TBD	Web form After hours	Following Up

Look at the "How Captured" column. Every case came in after hours or via missed-call recovery. Without the intake system, none of them exist.

Every lead tracked automatically

Pipeline stages, follow-up sequences, and case value thresholds are configurable. We build around your firm's existing workflow.

Book a 15-Minute Call

Automation Engine

Every sequence fires automatically — no staff action required at any step

New Inquiry Sequence

Fires the moment a form is submitted or a call comes in

0s

Instant text to prospect

"We received your message. Someone from our team will reach out shortly." Sent before a human knows the inquiry exists.

Fires on every submission — 24/7

15s

AI case review generated

Accident type, liability, injuries, insurance, and estimated case value — analyzed from the prospect's own submission.

Attorney notification sent immediately after

2m

Consultation booking link sent

Self-scheduling link for available slots. Calendar syncs automatically. No phone tag.

Via text and email simultaneously

Follow-Up Sequence

If no consultation is booked, this fires automatically

D1

First follow-up

"Hi [Name] — just following up. We'd love to talk about your case." 24 hours after initial contact.

D3

Second follow-up

Different message. Reinforces urgency — evidence and medical records are time-sensitive in PI cases.

D7

Final touchpoint

"This is our last message. If you'd like to reconnect, we're here." Sequence closes either way.

Missed Call Recovery

No voicemail goes cold

30s

Auto-text fires

"We missed your call — reply here." Caller gets a response before they've even hung up.

Reply

Intake via text

Intake questions sent automatically. Case info collected without a phone call. Works at 3 AM.

Auto

AI review + booking link

Attorney receives case review. Prospect gets booking link. Complete in under 5 minutes from missed call.

Consultation Reminders

Booked consults don't become no-shows

-24h

Day-before reminder

"Your consultation is tomorrow at [time]. Reply to reschedule." Sent to client + attorney calendar updated.

-2h

Same-day confirmation

"Your consultation is in 2 hours." Reduces no-shows by ~60%.

NS

No-show recovery

"We missed you — want to reschedule?" New booking link sent. Fires only if marked no-show.

Ready to see this for your firm?

Sequences, timing, and messaging are fully customizable. We build around how your firm communicates. If you have other use cases in mind, we build those too.

Book a 15-Minute Call